top of page

Yacht Delivery Preparation Checklist

Preparing your boat properly before a professional yacht delivery helps reduce delays, avoid preventable problems, and keep the passage running smoothly. This checklist covers the vessel systems, equipment, documentation, safety items, and owner preparations that should be reviewed before departure.

Use the checklist below before your scheduled delivery, or download the printable PDF version for reference aboard the vessel.

Vessel Condition & Mechanical Systems

  • Engines should be serviced and operating normally before departure.

  • Check engine oil, coolant, transmission fluid, belts, hoses and filters.

  • Verify batteries are charged and the charging system is functioning properly.

  • Confirm bilge pumps, float switches and high-water alarms are working.

  • Check steering, trim tabs and controls for proper operation.

  • Inspect fuel systems for leaks and confirm fuel gauges are reasonably accurate.

  • Address any known mechanical issues before the delivery begins.

Navigation, Electronics & Communications

  • Confirm GPS, chartplotter, depth sounder and radar are operating properly.

  • Update electronic charts and navigation software where applicable.

  • Verify VHF radio operation and confirm the vessel has a working antenna.

  • Check AIS equipment if installed.

  • Make sure navigation lights are functioning.

  • Confirm compasses and other primary navigation instruments are usable.

  • Provide charging cables or power sources for portable navigation and communication devices.

Safety Equipment

  • Confirm all required life jackets/PFDs are aboard, accessible and in serviceable condition.

  • Verify fire extinguishers are current and properly mounted.

  • Check visual distress signals/flares for expiration dates.

  • Confirm the vessel has a working horn or sound-signaling device.

  • Make sure throwable flotation devices are aboard where required.

  • Check first-aid supplies and restock anything missing or expired.

  • Verify EPIRB/PLB equipment, if carried, is registered and operational.

  • Confirm emergency bilge pumping capability and any manual backup equipment.

Fuel, Water & Onboard Systems

  • Start the delivery with sufficient fuel for the planned first leg, allowing for a reasonable reserve.

  • Confirm fuel shutoffs and transfer valves are clearly identified and operating properly.

  • Make sure freshwater tanks are filled as appropriate for the planned passage.

  • Check freshwater pumps, heads, holding tanks and macerator systems where installed.

  • Verify shore power cords, adapters and onboard electrical systems are functioning.

  • Check generator operation, oil level and coolant level if the vessel is equipped with one.

  • Make sure refrigeration and other essential onboard systems are operating normally.

Documentation & Owner Information

  • Leave current vessel registration or USCG documentation aboard.

  • Provide proof of insurance and confirm the delivery captain is approved by the insurer when required.

  • Leave marina, dockmaster and emergency contact information for both departure and destination.

  • Provide operating manuals or quick-reference information for any unusual vessel systems.

  • Identify the location of spare keys, battery switches, seacocks, breakers and emergency shutoffs.

  • Provide any alarm codes, security codes or access instructions needed during the delivery.

  • Advise the captain of any known vessel issues, quirks or recent repairs before departure.

Deck Gear, Lines & Ground Tackle

  • Make sure dock lines and fenders are aboard and in good condition.

  • Confirm anchors, chain and rode are properly secured and ready for use.

  • Check windlass operation and make sure the appropriate controls are working.

  • Secure loose deck gear, cushions, canvas and other items that could shift or blow loose underway.

  • Confirm hatches, ports and exterior doors close and latch securely.

  • Stow hoses, shore-power cords and other dockside equipment so they will not create a hazard underway.

  • Make sure swim platforms, boarding ladders and similar equipment are secure.

Interior & Personal Items

  • Secure loose items throughout the cabin, galley and accommodations before departure.

  • Remove or secure fragile items that could shift or fall in rough conditions.

  • Make sure cabinet doors, drawers and refrigerator doors latch properly.

  • Remove unnecessary valuables and personal belongings before the delivery.

  • Secure televisions, appliances and other movable equipment.

  • Make sure bedding and sleeping areas are reasonably available if the passage requires overnight stops or extended running.

  • Leave the vessel reasonably clean and accessible so the crew can safely work around onboard systems.

Crew & Passage Preparation

  • Make sure the captain has current contact information for the owner and any other key contacts.

  • Confirm pickup and delivery marina details, access instructions and dock assignments.

  • Provide any special instructions regarding the vessel, equipment or owner preferences.

  • Make sure sleeping arrangements are available if crew will remain aboard overnight.

  • Remove anything that could interfere with safe access to machinery, electrical panels or emergency equipment.

  • Confirm the vessel is ready to depart at the agreed time, with no unfinished service work or contractor access still pending.

Final Pre-Departure Check

  • Confirm the vessel has adequate fuel, water and provisions for the planned first leg.

  • Verify weather, tides, currents and route conditions before departure.

  • Make sure all required documents, keys and contact information are aboard.

  • Confirm engines, generator and essential systems start and operate normally.

  • Check bilges, engine spaces and machinery areas for leaks or unusual conditions.

  • Make sure lines, fenders, shore power and dockside equipment are properly handled before getting underway.

  • Confirm all loose gear is secured and the vessel is ready for sea.

  • Review any last-minute owner instructions with the captain before departure.

A well-prepared vessel gives the captain the best possible starting point for a safe and efficient delivery. Final route decisions, departure timing, fuel planning, weather windows and operating decisions are made based on the vessel, current conditions and the needs of the passage.

bottom of page